Every hour your team works, in one stream

Time tracking, approvals, reports and invoicing in one workspace — on the web and the desktop — with every person seeing exactly what their role allows.

Create your workspace Download for Windows

Web + Windows desktop app
Role-based visibility
Screenshots off by default

workstream-app.hanaplatform.com/tracker

Design review — pricing page

Website redesign · Northwind

$ Billable01:24:36

TodayTotal 4:10:00

Onboarding flow — wireframes
Website redesign · Northwind
$1:45:00
Sprint planning
Internal · Operations
0:50:00
API review with client
Mobile app · Contoso
$1:10:00
Invoice follow-ups
Finance · Operations
0:25:00

This week

36h 00m

Mon

Tue

Wed

Thu

Fri

Tracking now

AKMTRSJP

Built for teams that bill, plan and manage by the hour

Agencies & studios
Consultancies
IT & software teams
Training teams
Remote & hybrid teams

Everything in one workspace

From clock-in to invoice, without the spreadsheet in between

Twelve modules that share the same projects, people and permissions — so nothing gets copied between tools.

Time tracker

Start a timer or log time by hand. Tag it to a project, task, client and tags, and mark it billable in one click.

Wireframes — onboarding

Website redesign

1:45:00

API review

Mobile app

1:10:00

Sprint planning

Internal

0:50:00

Approvals

Managers review and sign off their team's hours. Approved time locks, so what gets billed is what was agreed.

AKAsha K.40h

MTMarco T.38hReview

Reports & dashboard

Who's tracking right now, hours by project, person, client or tag, and trends over any date range.

Invoicing

Turn approved, billable hours into a client invoice in a couple of clicks, then send it as a PDF by email.

INV-0042Sent

50 approved hours$6,300

Timesheets

A weekly grid of hours per project, submitted for approval — with gaps and missing days called out for you.

Calendar

See the day as blocks of work, spot overlaps and fill the holes without leaving the view.

Projects & clients

Organise work by client and project, assign the right people, and track progress against a budget or estimate.

Expenses

Log expenses with receipts attached, route them for approval and bill them alongside time.

Scheduling

Plan who works on what and when, and check availability before you commit someone's week.

Time off & holidays

Leave policies, requests and approvals, plus your company holiday calendar — all counted in capacity.

Activity screenshots

Optional, periodic screenshots from the desktop app — off until an Owner or Admin turns them on, and visible to the person themself.

Team & hierarchy

Invite people, set roles, rates and daily capacity, and map who reports to whom. Leavers keep their history.

Explore every feature

2apps: Web and Windows, always in sync
5roles: Access follows the role you assign
12modules: From timer to invoice in one place
0screenshots: Until an Owner or Admin turns them on

How the week flows

Track, approve, report, bill

The same four steps every week — each handled by the person who should own it.

Capture time the way people actually work

Run a timer on the web or desktop, add time after the fact, or fill in the weekly timesheet. Every entry can carry a project, task, client and tags.

Web and desktop timers stay in sync
Required fields keep data clean
Billable flag in one click

Mon7h 30m
Tue8h 12m
WedMissing
Thu8h 48m

Native desktop app

A timer that lives where you work

For people who track all day, the Windows app keeps the timer one click away — and stays in sync with the web.

Timer in your tray

Start, switch and stop from the system tray without opening a browser tab.

Floating mini timer

A small always-on-top readout of the running timer that stays out of your way.

Idle detection

Step away and WorkStream notices — then asks whether to keep or discard the idle time.

Built-in Pomodoro

25-minute focus blocks with short and long breaks, right next to the timer.

Screenshots, only if enabled

Off by default. When a workspace turns them on, the app captures at the interval it sets while you're signed in.

Updates itself

New versions are announced in the app and install without admin rights or a restart hunt.

Download for Windowsv1.0.0 · Windows 10 & 11 · no admin rights needed

Roles & visibility

Everyone sees exactly as much as they should

Pick a role when you invite someone. What they can see and do follows automatically — nobody has to remember to hide anything.

Owner

Full control

Everything in the workspace, plus the permission matrix, billing and settings.

Admin

Runs the business

Every project and person. Invites the team, sets rates, approves time and invoices.

Manager

Runs a team

Their own work plus everyone who reports to them. Approves their team's timesheets.

Training Manager

Runs a cohort

Manager-level view of the trainees who report to them, tuned separately in permissions.

Member

Does the work

Tracks and submits their own time, on the projects they've been added to.

Track their own time
Owner
Admin
Manager
Member
See every project
Owner
Admin
Manager
Assigned
Member
Assigned
See teammates' hours & reports
Owner
Admin
Manager
Their team
Member
Approve timesheets
Owner
Admin
Manager
Their team
Member
Invite or deactivate people
Owner
Admin
Manager
Member
Create clients & invoices
Owner
Admin
Manager
Member
Edit workspace permissions
Owner
Admin
Manager
Member

What each role can do
What they can do	Manager	Member
Track their own time
See every project	Assigned	Assigned
See teammates' hours & reports	Their team
Approve timesheets	Their team
Invite or deactivate people
Create clients & invoices
Edit workspace permissions

Training Managers start with Manager access. The Owner can fine-tune every role in the permission matrix.

Getting started

Set up once, then it runs every week

Steps one to three are one-time setup. After that, only tracking and approving repeat.

1
Create your workspace
Sign up and name it. You're the Owner.
2
Invite the team
By email, each with a role that decides what they see.
3
Set up projects
Add clients and projects, and assign who works on what.
4
Track time
Timers on web or desktop, or fill in the timesheet later.
5
Review & approve
Managers sign off their team's week, and it locks.
6
Report & invoice
Approved billable hours become client invoices.

Control & security

The controls an operations lead expects

Keep data clean, keep history honest and keep new devices out until you say so.

Permission matrix

Fine-tune what Admins, Managers, Training Managers and Members can see and do.

Two-factor sign-in

Authenticator-app codes on top of passwords for anyone who wants the extra lock.

Locked timesheets

Approved periods lock automatically after the days you choose, so history can't drift.

Device approval

New desktop installs and browsers can be held until an Admin approves them.

Audit log

A record of who changed what, and when — for the questions that come up later.

Budgets & alerts

Set hour or money budgets per project and get notified as they approach the limit.

Your own email sender

Send invites, reports and invoices through your own SMTP, with editable email templates.

Rules for clean data

Require a project, task, tag or description on entries, or switch off manual time entry.

Activity screenshots, explained plainly

Monitoring is something a team should hear about up front, not discover. Here is exactly how it works.

01
Off until you turn it on
An Owner or Admin enables screenshots for the workspace and picks the interval.
02
Desktop app only
Captures come only from the signed-in desktop app, at the workspace's interval — never from the web app.
03
Linked to your work
Each capture is shrunk on the device. Shots taken while a timer runs are linked to that time entry.
04
Tightly scoped
You always see your own. The Owner sees everyone's; Admins see only shots from tracked time. Managers don't.

FAQ

Questions teams ask before switching

Straight answers about the desktop app, monitoring, visibility and billing.

Try it with your team

Give your team one place for every hour

Create a workspace, invite your people with the right roles, and see this week's hours by Friday.

Create your workspace Get the desktop app